STRATA Spatial Platform Pricing: The 5-Year Spatial Management Agreement Explained

Strata councils are elected fiduciaries spending collective owner capital. They cannot approve open-ended consulting hours, nor will they purchase complex, uncurated 3D software licenses that nobody on council knows how to operate. To deliver genuine long-term capital certainty, the STRATA Spatial Platform is delivered under a structured 5-Year Strata Spatial Management Agreement (5-Year SMA)—perfectly coterminous with British Columbia's mandatory 5-year statutory Depreciation Report renewal cycle under the Strata Property Act (SPA s.94).

The Strategic Architecture: Why a 5-Year Commitment?

Under provincial Order in Council No. 204/2024 (Bill 44), the historical 3/4 AGM exemption vote has been permanently abolished. Every strata corporation in British Columbia with five or more units is now legally mandated to maintain an engineer-certified Depreciation Report updated every five years.

In traditional strata management, this creates an expensive and repetitive cycle of "crisis engineering": every 60 months, an engineering firm is hired anew, billing $20,000 to $40,000+ to manually re-inspect common areas with clipboards and hand tapes, while the council scrambles through disorganized email threads to find missing contractor invoices, roofing warranties, and boiler logs.

The 5-Year Strata Spatial Management Agreement solves this permanently. By establishing a living spatial digital twin in Year 1 and maintaining an ongoing service relationship through Years 2, 3, 4, and 5, your strata maintains a continuously audited, spatial ledger of all maintenance events, work orders, and capital renewals.

The Two Phases of Engagement

Every 5-Year Strata Spatial Management Agreement is structured into two clear financial phases:

Phase 1: Year 1 Upfront Onboarding & Baseline Twin Establishment

Year 1 represents the initial technical heavy lifting required to digitize the physical structure and ingest decades of fragmented building history. For a typical mid-size strata (approx. 50 units), the upfront engagement fee is $25,000 CAD (which includes the full first year of living service). This fee encompasses:

• Exterior Drone Photogrammetry (Rendered by Others): High-resolution aerial survey of the entire building envelope, roof assemblies, parapets, and balconies executed by a licensed Transport Canada Advanced RPAS flight specialist.
• Common Interior Terrestrial LiDAR (Rendered by Others): Millimeter-accurate laser scanning of all boiler rooms, main electrical vaults, elevator machine penthouses, and parkades executed by professional 3D scanning technicians.
• Initial LOD 300 Scan-to-BIM Tracing (Started by Others): Conversion of raw point clouds into initial parametric Revit architectural and structural geometry, benchmarked directly against leading scan-to-BIM market pricing (such as Integrated Projects / IPX rates at ~10¢/sq.ft.).
• Parametric Finishing & Schema Curation (Finished by Brey Tucker): Senior architectural technologist quality control, detailed mechanical and plumbing distribution tracing, critical shut-off valve isolation tagging, SPR Reg 6.2 component inventory classification, and SPA s.94.1 electrical schedule integration.
• Full Financial History & Maintenance Ingestion (TTC Core Service): Exhaustive audit, digitization, and spatial linking of historical invoices, past reserve studies, contractor service contracts, warranties, and capital equipment serial numbers.
• Universal Web Platform Deployment: Instant browser-based 3D digital twin console (zero software installations) with role-based access for council and property managers.

Phase 2: Years 2 through 5 Ongoing Living Twin & Maintenance Service

A digital twin is only valuable if it reflects reality. Following Year 1, the strata transitions into an Annual Service Fee of $10,000 CAD / year (billed annually for Years 2, 3, 4, and 5). This ongoing service covers:

• Continuous Maintenance Data Logging: Ingesting, categorizing, and spatially tagging every contractor repair invoice, work order, and annual service report (HVAC, elevator, roof, fire & life safety) as work occurs.
• Annual Reserve Fund Audit: Reconciling annual operating and contingency reserve fund (CRF) expenditures against 30-year lifecycle curves, adjusting for local construction inflation and actual asset performance.
• Continuous Secure Cloud Hosting: Enterprise Canadian-resident cloud hosting (SOC 2 Type II compliant) ensuring 24/7 web access for current and incoming council members.
• Annual Insurance Risk Dossier: Generating certified spatial asset documentation, plumbing valve shut-off diagrams, and verified maintenance logs to negotiate premium and deductible relief with commercial brokers (BFL Canada, Hub International).
• Turnkey Year 5 DRP Renewal Package: Delivering the certified audit package to your independent engineering partner when the 5-year statutory report is due.

Master Pricing Matrix by Building Scale

Building capture costs scale directly with square footage, floor count, and mechanical complexity. TTC benchmarks base reality capture and initial geometric drafting against competitive scan-to-BIM industry rates:

All contracts are structured as 5-Year Strata Spatial Management Agreements (5-Year SMAs) coterminous with BC's mandatory 5-year statutory Depreciation Report cycle (SPA s.94). To provide true budget certainty, monthly per-unit impact is determined by dividing the total 5-year program spend (Year 1 upfront engagement fee plus all four subsequent annual service fees) across the 5-year program term (60 months), and then dividing across the strata lot count:

Specialized Additional Offerings: IoT Sensing & The STRATA Vault™

Outside of the core spatial digital twin offering, TTC provides two targeted, high-impact hardware add-ons designed for stratas facing severe insurance volatility or strict data sovereignty requirements:

1. Turnkey Water Leak Detection & Moisture IoT Telemetry

Water escape claims represent over 70% of all British Columbia strata insurance payouts. Buildings with repeated claim histories are frequently hit with punitive water deductibles ranging from $100,000 to $250,000 per occurrence.

TTC coordinates turnkey physical sensor hardware deployment in partnership with Disruptive Technologies, pioneers of stamp-sized wireless sensors (19 × 19 × 2.5 mm) with 15-year battery autonomy and IP68 waterproof ratings.

• Pricing Benchmark: For a typical 50-unit building, a complete building-wide IoT moisture mitigation deployment is roughly equated to $10,000 CAD.
• Hardware Included: Sub-miniature peel-and-stick wireless water sensors strategically placed in mechanical pipe chases, boiler rooms, elevator pits, and main domestic water risers, paired with non-invasive clamp-on ultrasonic riser flow meters (to catch nocturnal continuous micro-leaks) and cellular/LoRaWAN gateways.
• Ongoing Live Telemetry: Optional continuous cellular monitoring and automated 24/7 SMS alert dispatch to on-call council and property managers is available at +$2,400 CAD / year.
• The Business Case: A single averted leak pays for the entire 5-year digital twin and sensor deployment four times over by protecting against a single $100K+ insurance deductible.

2. The STRATA Vault™: On-Premises Physical Server Appliance

While all standard TTC cloud deployments reside on secure, SOC 2 compliant Canadian soil under strict BC PIPA jurisdiction, certain strata corporations demand physical on-site custody and absolute network isolation.

• Pricing Benchmark: Roughly equated to $10,000 CAD for a complete standalone server hardware installation directly inside your building’s electrical or telecom room.
• Hardware & Architecture: A tamper-resistant, wall-mounted, industrial micro-server appliance operating with hardware-level AES-256 encryption. It houses the entire spatial BIM model, historical financial ledgers, and document archives on-site.
• Secure Access: Council members and authorized property managers connect via an encrypted point-to-point local network connection, ensuring zero exposure to public internet vulnerability or cloud subscription dependency.
• Institutional Continuity: When council members step down or management brokerages change, your building’s complete institutional data stays physically bolted inside the building.

How Strata Councils Fund the 5-Year SMA

Because the STRATA Spatial Platform directly serves statutory compliance, councils utilize multiple approved budget mechanisms:

1. Operating Fund Allocation: For a mid-size 50-unit building, the ongoing annual living twin service fee of $10,000/year represents just $16.67 per unit per month ($833.33/mo ÷ 50 units)—readily absorbed within standard administration and maintenance operating budgets. When evaluating the total 5-year program ($65,000 all-in including upfront onboarding and 4 years of annual service), the entire 5-year investment averages out to just $21.67 per unit per month ($13,000/yr ÷ 12 mos ÷ 50 units).
2. Contingency Reserve Fund (CRF) Resolution: Under SPA s.96, the initial Year 1 onboarding fee ($25,000 CAD) can be funded from the Contingency Reserve Fund as a statutory asset study expense, requiring a simple majority vote at an AGM or SGM.
3. Insurance Premium Containment: Strata councils frequently recover significant portions of the ongoing service fee by presenting certified spatial risk documentation to underwriters, successfully negotiating lower water deductibles and premium renewal discounts.